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Late July 2012 Update

Hi All,

 

We’ve been working really hard on many new features. Here’s a detailed list of all of the last updates:

 

Frequently Used Farms

We have added some nice additional tools to the system in order to build some more “business intelligence” directly into the application. When creating a purchase order the system automatically suggests the top five farms from which you’ve sourced the category and the color of the item that you’re currently looking for. For example, if you were to buy a Pom Button Green Athos the system would suggest the 5 top farms that you’ve used to buy Green Pom Buttons from in the last 12 months:

 

Frequent Farms

Users from the procurement/sourcing department can now rely more on Komet Sales in order to keep track of where products are purchased from. If one of the buyers goes on vacation then the others buyers can quickly pick up and use the information that’s available in the system. This feature uses the PO history from the system so for those of you that have been using PO’s you’ll see this information come up instantly.

 

Accounts Receivables – PO Search / New Statement Format

Users with access to A/R can now search for open invoices using the customer’s PO number making it convenient when a customer calls and wants to find an invoice using their PO #.

 

Open Invoices – Search by PO #

The statement has been completely overhauled in order to make it more user friendly for the customers’ accounts payables department. The new statement contains additional columns that provide more information for each transaction. Now a customer can know the PO #, check #, credits and payments for any invoice just by looking at the statement. This results in having less calls from customers’ requesting additional information since they can get it from the statement. Here’s a quick view of the new columns:

 

New Statement Columns

 

Color Setup by Product

You can now setup colors for each unique product in the system. This is great when you have a special item that you want to focus on or if you simply want to have specific colors displayed for certain items in the inventory. The product color has priority over the category color. Here’s an example of how this works:

  • Lets assume the “Roses” category is setup with a yellow background and red text.
  • Now lets assume that for the “Rose Freedom 60 cm Red” item you want to use a blue background and white text.
  • The salespeople will view all roses with yellow background and red text except the freedom which will have a blue background with white text.

To setup a product color go to Setup > Products and click on the “Edit” link for the product that you want to change. Simply choose your colors and you’re on your way!

 

Setup Product Colors

We’ve also made it easy to view how each product color has been setup. The product summary contains a new column “Color Sample” that displays how the product will look in the inventory.

 

Product Summary Color Preview

Improved Color Picker

You talked and we listened! The original color picker that we had proved to be just TOO much (and in many cases less is more). The new color picker is simpler, easier to you, has brighter colors and much better overall! You can now use the new color picker when setting up the category colors and the product colors.

Settings – Customer Types

You can now manage the customer types from the Setup > Settings page and click on “Customer Types”. To do this simply follow the instructions in the image below:

 

Add New Customer Type

Settings – Low GPM Sales Notification

This neat little feature allows you to receive a daily summary (sent around midnight) of any sales transactions that were made under a specific gross profit margin. This report allows you to quickly review sales that are missing the intended GPM goal as well as the person that made the sale. The report can be configured to be emailed to multiple recipients (e.g.: sales manager, salespeople, procurement, etc).

 

Low GPM Sales Notification

Product Pack Defaults

A much requested feature has finally arrived! The product pack defaults automatically populates the unit type, bunches/box and the stems/bunch after selecting a product and a box type. Here’s how it works:

  1. As you enter prebooks or purchase orders the system “learns” the product pack (it will even learn the product pack by vendor if the vendor is specified when entering the items). If the product pack is already in the system then it will not be overwritten.
  2. Next time that you enter a product and select the box type the system will automatically populate the remaining fields.

 

Suggested Product Pack

Enabling and Managing Default Product Packs

In order to enable default product packs you must first enable this feature in the system. To do so simply go to the Setup > Settings page and click on the “Product Pack Defaults” option.

 

Activate Product Pack

After you activate this option you can manage the default product packs by going to the Setup > Product Pack page. From this page you can manage the default values for each product based on the box type and the vendor (in case you need to be so specific). In the example shown below notice that we have the same “Pom Button Green Athos 70 Cm” that has no vendor as well as two other vendors. The system keeps track of the product pack for each of these scenarios.

 

Manage Product Packs

Locations/Divisions

This new feature will allow our customers to manage different locations or divisions from within the same company. Let’s say that you have a wholesale division and a mass market division. You can now setup the two locations in the system with different gross profit margins and freight/handling settings. In addition to this you will be able to do the following:

  • Determine which customers are visible to each location.
  • Segment your standing orders, prebooks, invoices and inventory by locations.
  • Manage users for each location (or allow users to access both locations).

Once locations are enabled they cannot be disabled. If you’re interested in this functionality please contact us and we’ll help you evaluate if this is a good option for your company.

 

House AWB

Growers that are required by the cargo agents to use a House AWB can now enter it when creating a shipment. The process is pretty much the same as it’s been up until now except that after creating a new AWB (or adding additional items to the AWB) the system asks if the shipment will use a House AWB. If it’s not needed you can simply skip this process. Here’s how this comes up:

 

Shipment with House AWB

Shipments that use House AWBs will include this information in the label as shown in the following image:

 

Label with House AWB

Keyboard Shortcuts

For those users that are keyboard-centric we have added the ability to use keyboard shortcuts. Based on the feedback that we receive will be adding more shortcuts in the following weeks. To view the available keyboard shortcuts simply click on the “Keyboard Shortcuts” link located on the top right of system.

 

Keyboard Shortcuts

We want to thank again all of our users and interested parties that have provided great ideas and suggested many of the updates that we recently implemented.

Best regards,

Alex and the Komet Sales Team

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